Reduce Printing Costs Up To 40% With Toner Buzz

Printers and photocopiers are the heart and soul of American industry, whether you’re an attorney or a school teacher.

But printer toner and ink are expensive and unavoidable. Printing is one of the highest office expenses, yet spending is often unmonitored, resulting in wasteful practices and unnecessary costs.

No matter what your profession, chances are you’re wasting money on printing costs.


✔ Toner Buzz Is The Answer

Many professionals don’t realize they can slash print costs by up to 40% simply by switching to Toner Buzz for genuine OEM toner and ink.

When it’s time to replace your ink or toner cartridges, many turn to one of the big warehouse stores out on the highway, but our figures show you can reduce print costs considerably by switching to Toner Buzz.


Facing the Challenges in Print Management

Managing printing costs is a major challenge for organizations.

A recent Quocirca study found that 37% of respondents identified cost control as their primary challenge in print management.


Top Print Infrastructure Management Challenges 

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So, printing cost is a major issue for many organizations.

Let's see how Toner Buzz helps different sectors and industries in reducing printing costs.


Legal Professionals

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Legal professionals — from high-priced attorneys to hard-working paralegals — consume more paper, ink, and toner than any other American industry, nearly double any other profession. 

Lawyers across the nation can save thousands on annual print costs simply by switching from Amazon to Toner Buzz.


❐ Legal Paperwork: 20,540 Pages a Year per User

Hard copies are still king in the legal realm. Legal professionals print the most by a wide margin, with the average user printing a jaw-dropping 79 pages per work day!

That’s approximately 20,540 pages per year - and Toner Buzz offers tangible savings on this volume!

Let's look at the numbers.


Saving Examples for Legal Professionals


Scenario 1:

Cranking out legal documents on an HP Color LaserJet Pro MFP M477fdw?

  • - The typical employee will use nine sets of genuine HP 410A toners over the course of a year.
  • - This will run you $4,374 on Amazon, but only $3,591 at Toner Buzz, saving you approximately $783 per employee, per year.

If your M477fdw serves a workgroup of 100 employees, buying toner from Toner Buzz rather than Amazon will save you about $78,300 each and every year!


Scenario 2:

If your office workhorse printer is an HP Color LaserJet Enterprise MFP M577dn:

  • - The average employee will use a maximum of two sets of HP 508X toner throughout the course of the year.
  • - Buying two genuine OEM HP 508X sets at Toner Buzz is only $2,190 compared to $2,778 at Amazon, a savings of $588 per employee per year.

If you work at a small, boutique firm with 10 employees, you’ll save over $5,880 on annual printing costs by switching from Amazon to Toner Buzz, enough to treat your staff to a weekend getaway.

If you’ve got 100 employees at your law firm, you can slash about $58,800 from your annual printing budget by switching to Toner Buzz.

Those are serious savings!


Scenario 3:

Maybe your law firm relies on an HP Color LaserJet Pro M454dn and needs HP 414X toners (which yield between 6,000 and 7,500 pages per set).

In this case:

  • - A year’s worth of toner for each employee will cost you $3,045 for three sets from Amazon but only $2,685 from Toner Buzz, a savings of $360 per employee.

This will save a law firm with a staff of fifty $18,000 per year in printing costs by switching from Amazon to Toner Buzz.


Toner Buzz Savings: A Comparative Table for Legal Professionals


Printer ModelHP Color LaserJet Pro MFP M477fdwHP Color LaserJet Enterprise MFP M577dnHP Color LaserJet Pro M454dn
Toner Model HP 410A Set HP 508X Set HP 414X Set
Annual Cost per Employee (Toner Buzz) $3,591 $2,190 $2,685
Annual Cost per Employee (Amazon) $4,374 $2,778 $3,045
Annual Savings per Employee $783 $588 $360
Total Savings (10 Employees) $7,830 $5,880 $3,600
Total Savings (50 Employees) $39,150 $29,400 $18,000
Total Savings (100 Employees) $78,300 $58,800 $36,000
Total Savings (500 Employees) $391,500 $294,000 $180,000

Government Offices

Government offices — from the borough clerk down the street, to the federal offices in Washington, DC, — must adhere to tight operating budgets. Yet most, if not all, government offices are wasting taxpayer dollars on print costs.


❐ Government Printing: 3,900 Pages a Year per User

One of the biggest wastes of taxpayer dollars is found in government print budgets.

According to the 2009 Government Printing Report, researched and published by Lexmark and O'Keeffe & Company, our government wasted more than $440 million every year on unnecessary printing, with needless and costly print jobs occurring at all levels of government.

According to the 2016 report, the average print volume for government employees is 15 pages per user daily. This makes approximately 3,900 pages per user in a year.


Savings Examples for Government Offices


Scenario 1:

Using an HP LaserJet Pro 400 Color MFP M475 for government document printing?

  • - Three government employees will use approximately five sets of genuine HP 305A toners over the course of a year.
  • - This will run you $2,605 on Amazon, but only $1,995 at Toner Buzz, saving you approximately $203 per employee per year.

If your MFP M475 serves a workgroup of 100 employees, buying toner from Toner Buzz rather than Amazon will save you about $20,300 each and every year!


Scenario 2:

Perhaps your government office uses an HP Color LaserJet Pro MFP M377dw and requires HP 410X toners, each set offering a yield of 5,000 to 6,500 pages.

  • - A year’s worth of toner for each employee will cost you about $910 from Amazon but only $719 from Toner Buzz, a savings of $191 per employee per year.

A government agency employing fifty staff members can slash its annual printing budget by approximately $9,550 simply by opting for Toner Buzz over Amazon for their toner purchases.


Scenario 3:

If your office workhorse printer is an HP Color LaserJet Managed MFP M553dnm:

  • - Three government employees will use a set of HP 508X toner over the course of the year.
  • - Buying a set of genuine OEM HP 508X toner cartridges at Toner Buzz is only $1,095 compared to $1,390 at Amazon, a savings of $295, or about $98 per employee per year.

A municipality with 100 employees can save about $9,800 off its annual print budget by switching from Amazon to Toner Buzz.


Reducing Print Costs in Government Offices With Toner Buzz


Printer ModelHP LaserJet Pro 400 Color MFP M475HP Color LaserJet Pro MFP M377dwHP Color LaserJet Managed MFP M553dnm
Toner Model HP 305A Set HP 410X Set HP 508X Set
Annual Cost per Employee (Toner Buzz) $665 $719 $365
Annual Cost per Employee (Amazon) $868 $910 $463
Annual Savings per Employee $203 $191 $98
Total Savings (10 Employees) $2,030 $1,910 $980
Total Savings (50 Employees) $10,150 $9,550 $4,900
Total Savings (100 Employees) $20,300 $19,100 $9,800
Total Savings (500 Employees) $101,500 $95,500 $49,000

Education

Handouts...memos...lesson plans. Nothing works harder than school printers and photocopiers. 

Schools of all sizes can slash the cost of printing budgets simply by switching from Amazon to Toner Buzz.

Studies show the benefits of decreasing paper use in classrooms, pointing out that typical teachers spend 10% of their time copying, collating, and stapling, but only 1% of their time on evaluating curriculums, fundraising, and professional development.


❐ Printing in Education: 3,600 Pages a Year per User

Professional educators print an average of 20 pages per day, or approximately 3,600 pages per school year.


Savings Examples for Educational Organizations


Scenario 1

If your school printer is an HP LaserJet Enterprise 500 Color MFP M575 dn:

  • - Three employees will use two HP 507A toner sets throughout the course of the year.
  • - Buying these sets at Toner Buzz costs only $1,578, compared to $2,092 at Amazon, saving about $171 per employee annually.

For an education organization with 500 employees, this results in nearly $85,500 saved each year.


Scenario 2

Your school district might use the HP Color LaserJet Pro M454dw and need new HP 414X toner cartridges (which yield between 6,000 and 7,500 pages per set).

  • - Two employees will use a set of 414X toner throughout the year. This will cost you about $1,015 from Amazon and only $895 from Toner Buzz, a saving of $60 per employee.

A 500-employee school district that switches to Toner Buzz can save upwards of $30,000 annually in printing costs.


Scenario 3

Your school district might use the HP Color LaserJet Pro MFP M479fdn and need new HP 414A toner cartridges (which yield between 2,100 and 2,400 pages per set).

  • - Three employees will use up to five sets of 414A toner throughout the year. This will cost you about $2,395 from Amazon and $2,245 from Toner Buzz, a saving of $50 per employee.

A 500-employee school district that switches to Toner Buzz can save upwards of $25,000 annually in printing costs.


Maximizing Educational Budgets With Toner Buzz Savings


Printer ModelHP LaserJet Enterprise 500 Color MFP M575 dnHP Color LaserJet Pro M454dwHP Color LaserJet Pro MFP M479fdn
Toner Model HP 507A Set HP 414X Set HP 414A Set
Annual Cost per Employee (Toner Buzz) $526 $447.50 $748
Annual Cost per Employee (Amazon) $697 $507.50 $798
Annual Savings per Employee $171 $60 $50
Total Savings (10 Employees) $1,710 $600 $500
Total Savings (50 Employees) $8,550 $3,000 $2,500
Total Savings (100 Employees) $17,100 $6,000 $5,000
Total Savings (500 Employees) $85,500 $30,000 $25,000

Accounting Firms

❐ Printing in Accounting: 6,760 Pages a Year per User

Accounting is the third-highest industry in terms of printing volume, just behind the medical industry, and way behind lawyers. A typical accounting office employee prints about 26 pages per day, or approximately 6,760 pages per year.

Accounting firms can substantially reduce their printing costs by switching from Amazon to Toner Buzz.


Savings Examples for Accounting Firms


Scenario 1

Let's say your office workhorse printer is an HP Color LaserJet Pro M452nw:

Each employee in your accounting firm might use three sets of HP 410A genuine OEM toners yearly. Three sets cost $1,197 at Toner Buzz, each at $399, compared to $1,416 at Amazon. This results in a saving of $219 per employee.

With 100 employees producing 676,000 pages annually, switching to Toner Buzz saves nearly $21,900!

Scenario 2

With the HP Color LaserJet Enterprise Flow MFP M577z, the cost of a set of HP 508X toners is $1,390 on Amazon, but only $1,095 at Toner Buzz. Given that two employees will use one set of HP 508X toner over the course of a year, purchasing from Toner Buzz would result in a savings of $147.50 per employee.

Scenario 3

For the HP Color LaserJet Pro MFP M479dw, each employee require one set of HP 414X toner annually. The total cost at Amazon is $1,015, but only $895 at Toner Buzz, saving about $120 per employee.

For a team of 100, this means an annual saving of approximately $12,000 by choosing Toner Buzz over Amazon.


Maximizing Budget Efficiency in Accounting Firms With Toner Buzz


Printer ModelHP Color LaserJet Pro M452nwHP Color LaserJet Enterprise Flow MFP M577zHP Color LaserJet Pro MFP M479dw
Toner Model HP 410A HP 508X HP 414X Set
Annual Cost per Employee (Toner Buzz) $1,197 $547.50 $895
Annual Cost per Employee (Amazon) $1,416 $695 $1,015
Annual Savings per Employee $219 $147.50 $120
Total Savings (10 Employees) $2,190 $1,475 $1,200
Total Savings (50 Employees) $10,950 $7,375 $6,000
Total Savings (100 Employees) $21,900 $14,750 $12,000
Total Savings (500 Employees) $109,500 $73,750 $60,000

Medical Professionals

❐ Printing in Medical Professions: 13,505 Pages a Year per User

Reducing printing expenses is a straightforward and commonly overlooked strategy for healthcare professionals to decrease costs, regardless of the size of the office or the number of employees.

Medical professionals print an average of 37 pages per day, or approximately 13,505 pages per year.

This is second only to the legal profession in terms of most page-producing industries.


Savings Examples for Medical Organizations


Scenario 1:

Your medical office might use an HP Color LaserJet Pro MFP M479fnw and require new HP 414X toners, which last for about 6,000 to 7,500 pages each.

  • - A year’s worth of toner for each employee will cost you $2,030 for two sets from Amazon but only $1,790 from Toner Buzz, a savings of $240 per employee.

A 50-employee office that switches from Amazon to Toner Buzz can save approximately $12,000 in annual printing costs.


Scenario 2:

Printing healthcare documents with an HP Color LaserJet Enterprise M552dn?

  • - A typical employee uses nearly two full sets of genuine HP 508A toners over the course of a year.
  • - This costs $1,684 on Amazon, but only $1,498 at Toner Buzz, saving your office a whopping $186 per employee, per year.

If your M552dn serves a workgroup of 100 employees, buying toner from Toner Buzz rather than Amazon will save your office nearly $18,600 in printing costs each and every year!


Scenario 3:

If the printer in your healthcare office is an HP Color LaserJet Pro M255dw, the typical employee will use five sets of HP 206X toner throughout the course of the year.

  • - Buying five sets of genuine OEM HP 206X toner cartridges at Toner Buzz is $2,145 compared to $2,305 at Amazon, a savings of $160 per employee per year.

A medical office with 100 employees can save nearly $16,000 a year off its budgeted printing costs by switching from Amazon to Toner Buzz.


Optimizing Savings for Medical Professionals with Toner Buzz


Printer ModelHP Color LaserJet Pro MFP M479fnwHP Color LaserJet Enterprise M552dnHP Color LaserJet Pro M255dw
Toner Model HP 414X Set HP 508A Set HP 206X Set
Annual Cost per Employee (Toner Buzz) $1,790 $1,498 $2,145
Annual Cost per Employee (Amazon) $2,030 $1,684 $2,305
Annual Savings per Employee $240 $186 $160
Total Savings (10 Employees) $2,400 $1,860 $1,600
Total Savings (50 Employees) $12,000 $9,300 $8,000
Total Savings (100 Employees) $24,000 $18,600 $16,000
Total Savings (500 Employees) $120,000 $93,000 $80,000

Financial Industry

Financial sectors are trying to combat the rising cost of print services by migrating to third-party managed print services and digital document management systems. But hard copy prints maintain a strong foothold in the industry and show no signs of letting go.

The secret to slashing your printing budget could be as simple as seeking an alternative to Amazon and big box stores.


❐ Printing in Finance: 5,460 Pages a Year per User

Financial professionals print an average of 21 pages per day, or approximately 5,460 pages per year.


Savings Examples for Financial Organizations


Scenario 1:

Generating financial documents with an HP LaserJet Enterprise 500 Color M551 xh?

  • - A typical employee use one set of genuine HP 507A toners over the course of a year.
  • - This costs $1,046 on Amazon, but only $789 at Toner Buzz, saving your office a whopping $257 per employee, per year.

If your M551xh serves a workgroup of 100 employees, buying toner from Toner Buzz rather than Amazon will save your office nearly $25,700 in printing costs each and every year!


Scenario 2:

Maybe your financial office relies on an HP Color LaserJet Professional CP5225dn and needs HP 307A toners.

  • - For each employee, buying a year's supply of toner will cost $1,227 on Amazon, but only $1,049 at Toner Buzz, saving you $178 per employee.

A 50-employee office that switches from Amazon to Toner Buzz can save about $8,900 in annual printing costs.


Scenario 3:

If your printer is an HP Color LaserJet Pro MFP M283cdw:

  • - The average employee will use four sets of HP 206A toner throughout the course of the year.
  • - Buying four sets of genuine OEM HP 206A toner cartridges at Toner Buzz is only $1,260 compared to $1,320 at Amazon, a savings of $60 per employee per year.

A financial office with 100 employees can save nearly $6,000 a year off its budgeted printing costs by switching from Amazon to Toner Buzz.


Maximizing Savings for the Financial Industry with Toner Buzz


Printer ModelHP LaserJet Enterprise 500 Color M551 xhHP Color LaserJet Professional CP5225dnHP Color LaserJet Pro MFP M283cdw
Toner Model HP 507A Set HP 307A Set HP 206A Set
Annual Cost per Employee (Toner Buzz) $789 $1,049 $1,260
Annual Cost per Employee (Amazon) $1,046 $1,227 $1,320
Annual Savings per Employee $257 $178 $60
Total Savings (10 Employees) $2,570 $1,780 $600
Total Savings (50 Employees) $12,850 $8,900 $3,000
Total Savings (100 Employees) $25,700 $17,800 $6,000
Total Savings (500 Employees) $128,500 $89,000 $30,000

Additional Savings

Think printing costs are no big deal? Think again.

  • Nearly 90% of companies don't track printing costs — How can you muster up savings when you don’t know what you spend in the first place? Get a handle on how much paper, ink, and toner your office uses on a monthly basis, and track those expenses over several months. Once you know how much you spend on printing costs, you can work on reducing that figure.

  • The average IT department spends 15% of its time on printing issues — According to IDC, 23% of help desk calls are printer-related. There are a number of ways to help minimize this issue, with the most useful solution being proper maintenance and management. Another way to avoid printer-related jobs for your IT Department? Stick with genuine OEM toner cartridges, which are traditionally more reliable than remanufactured or third-party cartridges.

  • Supplier agreements can reduce operating costs — Find the best discount toner supplier and make a deal. Buying in bulk and entering into supplier agreements can reduce overall printing costs by 20% to 30%. Know what you need and shop around for the best prices. We’ll give you a shortcut. Regardless of what brand printer you use, you’ll find the best savings on genuine OEM toner and inks at Toner Buzz.


Conclusion

There are plenty of ways to save money on genuine OEM toner, but all solutions begin with an online visit to Toner Buzz.com. If you’re a legal professional, doctor, teacher, financial specialist, or government office worker, Toner Buzz is the first, last, and only place you’ll ever need to visit!


The numbers and calculations presented in this post are based on data available as of May 2024. Prices are dynamic and subject to change. The content provided is for demonstration purposes only and should not be relied upon for current pricing. For accurate and up-to-date pricing information, please refer directly to the respective product pages.


References
  • https://www.xerox.com/downloads/usa/en/services/report/Quocirca-MPS-2023-Excerpt-Report-Xerox.pdf
  • https://web.archive.org/web/20191011160904/https://www.printaudit.com/printaudit-blog/by-the-numbers-2015-2016-industry-printing-statistics-are-out-and-the-details-are-surprising
  • https://www.itweb.co.za/article/tighter-control-reduced-costs-for-local-businesses-through-managed-output-services/P3gQ2qGrwD6MnRD1

 

 
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